Tournament Rules

  1. Entering The Tournament
    1. Players must be 18 years of age or older during the calendar year.
    2. Players may enter up to 3 divisions.
    3. Players may only play in a division equal to or higher than their rating.
    4. If you do not have a rating or are unsure of your level, you can use the USTA NTRP guidelines to help you determine your level or you can contact the Tournament Director.
    5. If you played on a High School or College team please check the NTRP Guidelines listed above to make sure you are entering in the correct level.
    6. Players may enter more than 1 Singles division and teams may enter more than 1 Doubles and/or Mixed Doubles division levels (ex: Singles 3.5 & 4.0).  However, if a player/team qualifies for Stage 2 in more than 1 division level, they will only move on to Stage 2 in the higher rated level.
    7. In the Men's or Women's Doubles divisions, the level of the division will be that of the higher rated partner.
    8. In Mixed Doubles, partners can not be more than 1 full rating level apart (ex: 3.5 to 4.5 is 1 full rating point apart).
    9. The Tournament Committee reserves the right to place players in a different category than their USTA rating.
    10. The Tournament Committee reserves the right to consider a player's/team's results in other tournaments to help correctly place players.
  2. Scheduling Matches
    1. Match scheduling is the player's responsibility.
    2. Stage 1 - Round Robin:
      1. Players are placed into groups of 4 players (we try and group together players in/near the same Zip Code and having the same court preference).
      2. Each player plays the other players in the group (3 matches).
      3. The Draws will be posted on the website and all players will receive an email at the start of Stage 1 with the contact info for the other players in their group.
      4. Stage 1 matches do not have to be played in any particular order.
      5. Since Stage 1 matches do not have to be played in any particular order, if a player is having an issue scheduling a match with one of the players in the group in a particular time frame, they should try to schedule a match with one of the other players in the group and schedule with the original player later.
      6. Players have approximately 5-1/2 weeks to complete their three Stage 1 Round Robin matches.
      7. Players should try to schedule matches as soon as possible and not wait until near the end of the 5 week period.
    3. Stage 2 - Single-Elimination:
      1. For players moving on to Stage 2, they will receive an email at the start with their 1st round opponent's info. As a player moves on in the draw they will receive emails with their opponent's contact info as the opponent is determined.
      2. Matches must be played by the "Play By" date (deadline) listed at the top of each round.
      3. Depending on draw size, players will have 9-14 days to complete each Round.
      4. Players should contact their next opponent immediately after winning a round.
      5. Extensions - for extenuating circumstances only - to play past the posted deadline can only be granted by the Tournament Director.  Requests must be made more than 48 hours prior to the deadline.
      6. Deadlines can only be extended by 1 or 2 days, otherwise the decision goes to the default committee.
      7. If the Tournament Director is not notified prior to 48 hours of the deadline, then a coin flip may be used to decide which player/team will advance to the next round to keep the tournament on schedule.
    4. Scheduling Tips:
      1. When scheduling a doubles match, partners should discuss the dates they are available to play before contacting their opponents.
      2. Players should not depend on Emails to schedule matches.  If an email has gone unreturned for 1-2 days or a deadline is approaching it is best to use the telephone.
      3. If a player knows that he/she will be out of town or otherwise unable to play during a period of the tournament, they should be proactive &make every effort to contact their opponent(s) and schedule their match as early as possible.
    5. Match Location/Surface:
      1. Matches can be played at any location convenient and agreed upon by the players.
        (Note: Court Etiquette: If you arrange to play a match at a location where you are a member and the other person has to pay a fee, make sure they know that ahead of time, and maybe split the cost :-).
      2. If players live far away, they should try to find a court that is convenient for both parties.
      3. If an agreement on where to play can not be reached, players should notify the Tournament Director (see Issue Resolving Tie-breaker below).
      4. In Stage 1, if an agreement on court surface can not be agreed upon and one player/team, when entering the tournament, selected the clay court preference option, then the court surface will default to clay.
  3. Court Reservations
    1. Court reservations are the players responsibility. 
    2. We try to work out reduced pricing for tournament matches with facilities in the area - please check the website home page for any deals we have.
  4. Playing Matches
    1. Matches will be two out of three sets, regular scoring.  A 12-point tie breaker (first to 7 by 2) is played at 6 games all.
    2. The 3rd set will be a 10-point super tie-breaker (first to 10 by 2).  If all players agree, a full 3rd set can played.  This should be decided before the match starts.  All finals will be 3 full sets.
    3. Tie-Breaks will use standard format - switch sides every 6 points.  If all players agree, the USTA tie-break format can be used - play 1 point and switch sides every 4 points.
    4. If there is not enough court time left for a 3rd set and the players cannot re-schedule before the “play by” date, then the 3rd set super tie-breaker should be used.
    5. Each player/team brings a can of balls to the match.  The winners keep the unopened can.
    6. No one is to observe or coach by sitting or standing on the courts.
    7. No beepers or cell phones to be heard on court.
    8. Players should bring their opponent's contact information with them and contact their opponent if they are running late.
    9. Play should begin within 15 minutes of the scheduled match start time.  If a player is more than 15 minutes late and has not contacted the opponent, the missing player can be defaulted.
    10. The player who is at the court should make an attempt to reach the other player before declaring a default.
    11. In the case of a rain delay during the match, play should continue as soon as possible.  Remember the sides and the score - play must resume exactly where it was stopped.
    12. If an issue arises during the match with line calls, behavior, etc, the match should suspended and the players should contact the Tournament Director.  The match can be continued with a tournament representative present.
    13. If a situation arises that is not covered by the rules in this section, then USTA rules should be applied.
  5. Canceling a Match
    1. Stage 1 - Round Robin
      1. If a match is cancelled on the same day it is to be played, then the player/team canceling can be defaulted if the other player/team is not available to play before the end of the Stage 1 period (a good reason not to wait until the end ;-).
    2. Stage 2 - Single-Elimination
      1. If a match is cancelled on the same day it is to be played and it is before the deadline for the round, then the player/team canceling can be defaulted if the other player/team is not available to play before the deadline or a tournament approved 1-2 day extension.
      2. If a match is cancelled and it is already being played after the deadline, then the player/team canceling will be defaulted unless the other player/team is willing and available to play at a later tournament approved date.
  6. Reporting Scores
    1. The winner should report the score online as soon as possible after the match is complete.
    2. Results should be posted online and will be reflected immediately on the website.
  7. Round Robin Tie-Break Procedure
    1. If more than 2 players would qualify for Stage 2 based on record, the following tie breakers will be used:
      1. Winning Percentage - Sets:  Sets Played / Total Sets Played.  If still tied...
      2. Winning Percentage - Games:  Games Played / Total Games Played.
  8. Issue Resolving Tie-Breaker
    1. If the players have a situation that can not be agreed upon (ex: play on hard/clay), the following tie-breaker will be used:
      • There will be a 3-way telephone call with the players (or a team representative).
      • The players will choose odd or even.
      • That choices will then be compared to the next mid-day lotto drawing's final number as to whether it is odd or even.
  9. Qualifying for Stage 2

    Generally speaking the top 2 players in each group move on to Stage 2.  In order to be considered one of the top 2 a player must have a winning record.  In case of a tie, Winning % will be used to determine who moves on.

    If there are not 2 people in a group who have a winning record, the tournament reserves the right to have more or less players move on to Stage 2 - this could be players who have a tie record (ex: 1-1), a 3rd player from a group where a player did not move on because of Winning % or other such instances as arise and deemed worthy by the tournament to qualify a player to move on.

  10. Finals
    1. Location to be announced.
    2. Match times will be posted on the website by the Thursday before the finals weekend.
    3. Courts will be reserved by the tournament.
    4. Balls will be provided.
    5. All finals matches must be played on or before the Sunday finals day.